Terms and Conditions

Terms & Conditions

A full list of our policies that as a member you agree to abide by can be found at

https://www.elevateacro.co.uk/policies.html

Code of Conduct - Gymnasts

We want to make sure that you enjoy taking part in gymnastics, spending time with other gymnasts and developing your skills. Gymnastics should be fun and enjoyable. You have the right to be happy, safe and have your voice listened to. You should feel safe and supported, knowing there’s always someone you can turn to for help if you need it.

We support clubs, coaches and everyone who works with gymnasts to safeguard your wellbeing. Your club has 2 trained safeguarding officers – you should know who these people are and can contact them at safeguarding@elevateacro.co.uk. Your coaches and helpers are all trained to make sure you have the best experience in gymnastics.

You have the right to:

take part in gymnastics in a positive, fun, safe, environment free from bullying
feel valued and protected
be able to ask questions and be given information
tell your coach if you are in pain during training
your voice being heard and your views respected
be yourself and not be discriminated against
speak up if you have a concern without it affecting your training or your place in a team, at a camp or selection for an event or competition, whether you are representing your club or country

If you ever feel unhappy or worried about anything in gymnastics, don’t keep it to yourself.

If something has happened to you that you don’t think is right, or has upset you, scared you, or made you feel unsafe, you should tell an adult you trust as soon as possible. This could be your parent or someone in your family; another member of staff at the club; a teacher or school counsellor; your doctor or school nurse.

Speak to your club safeguarding officer, who is there to help you and every gymnast at your club. If you are worried, concerned or scared about something, or if someone is making you or another child unhappy or upset, your club safeguarding officer is there to support you.

Scottish Gymnastics wellbeing and safe sport team is here to listen and help. You can email them at Safegym@scottishgymnastics.org - you will be listened to, taken seriously, supported, and appropriate action will be taken.

As a gymnast of Elevate Acro Gymnastics Club, you are expected to;

Co-operate fully and respect requests and decisions made by coaches, helpers, officials, and administrators.
Arrive at your training sessions, competition or event venue prepared and on time. Parents should inform the coach if they are going to be late.
Wear suitable attire for training, competitions, and events. Requirements: - gymnasts should wear one-piece leotards with shorts over the top, boys wear shorts and t-shirt. All jewellery should be removed, with hair in a bun and a water bottle.
Not leave the training, competition, or event area without the consent of your coach.
Show good sportsmanship to team members as well as gymnasts from other clubs
Demonstrate behaviour that does not upset others including the use of social media. Bullying will not be tolerated.
Not use bad language or discuss topics which may be inappropriate for younger gymnasts.
Respect the rights of everyone, regardless of gender, ability, cultural background, or religion.
Not smoke, vape, consume or be under the influence of alcohol or take any controlled drugs whilst training or representing the Club at competitions or any other event.

I understand that breaches of the code of conduct may result in action being taken by my club or governing body.

Code of Conduct - Parents/Carers

We want everyone to enjoy gymnastics and this code seeks to help ensure a positive experience for everyone.

Ensure your gymnast comes to all training sessions, competitions, or events in suitable attire, and jewellery removed, long hair in bun and a water bottle.
Encourage and support your gymnast to participate in their gymnastics journey.
Set a good example by recognising good sportsmanship and applauding not just your own child but the good performance of all including other gymnasts and clubs. Applaud effort as well as success.
Arrange to speak directly to your gymnast’s coach about any issues relating to your child’s training, at an appropriate time. Email can be used to arrange this. Only call or message coaches in emergency situations and not for any other reasons.
Endeavour to establish positive communication with club coaches and officials for the benefit of all.
Never belittle your child, or another child, or punish a child for poor performance or making mistakes. Mistakes are part of the learning process.
Encourage your gymnast to respect other club gymnasts and officials.
Respect the knowledge and professionalism of coaches, in planning, preparing, and training your gymnast and in decision making relating to the level and readiness for events.
Never engage in, or tolerate, offensive, insulting, or abusive language or behaviour.
At events, adhere to the spectator’s code of conduct.
Pass on any concerns about the wellbeing or welfare of a child to a club official.
Follow the policies of the club, and those of our governing body, Scottish Gymnastics. These are available in the club handbook and in folders in our operating locations, and available at any time by emailing info@elevateacro.co.uk.
Abide by the policies of the club and the club handbook.

I understand that breaches of the code of conduct may result in action being taken by my club or governing body.

Finance Policy - For parents and carers

Payments: Monthly fees are paid by Direct Debit from the Class for Kids system. Once you have logged in to your account and filled in all the required fields and agreed to the Codes of Conduct and the Terms and Conditions, you will be able to set up payments.

You can see all your payments and set up, or cancel, Direct Debits to pay your monthly and annual fees and other club bills. These payments appear as Class for Kids in emails and bank statements.

Monthly Fees: The monthly fees are worked out over a year, based on 50 weeks of classes, and divided equally over the 12 months. Monthly fees are due in advance and are paid by Direct Debit set up on your Class for kids account. Fees are due monthly in advance and are non-refundable regardless of attendance. If you are leaving the club, please email info@elevateacro.co.uk so that your direct debits can be cancelled, or cancel your direct debits yourself from the Class for Kids system or from your bank. If you do not tell us you are leaving the club, and you do not cancel your direct debits, your fees will continue to be taken and are not refundable.

Non-payment of fees- if you don’t pay, after a reminder, your membership of the club will be at risk of being cancelled and your gymnasts may be refused entry to class. Please come and speak to us as soon as possible if you are going a miss payment date, so we work together on a solution.

Holiday camps/display, one off activity classes or events: If the club offers holiday camps, display and display practice, one off activities or classes, in most cases an additional charge will be made for attendance. This will cover the cost of the coaches, equipment and facilities. The timing of these classes will vary during holidays and depend on coaches holiday commitments and will be available as sign up /optional activities and bookable through Class for Kids.

Club Annual Membership: The annual membership for Elevate Acro Gymnastics Club is set by the trustees. Currently this is £20 for adult and child members and runs for 12 months. We will also issue gift aid forms with membership, so that we can claim gift aid back on the membership fee to generate much needed income for the club.

Annual Membership fees help pay for administrative costs of the club, courses for the coaches, and other club costs. It is not refundable for parts of the year not attended. We will bill you directly using Class for Kids each year.

Scottish Gymnastics Annual Membership: Elevate Acro are affiliated to Scottish Gymnastics - it is our governing body. It is compulsory for all gymnasts to have membership of Scottish Gymnastics as this provides the insurance for the club, the coaches and the gymnasts.

If you are just joining Elevate Acro, you are covered for the first 2 sessions but thereafter you need to have a current Scottish Gymnastics membership.

You need to register and pay Scottish Gymnastics online, on the Scottish Gymnastics web site. Scottish Gymnastics Annual Membership is not refundable, is not pro-rata and is due on 1st September each year and at the time of initial application.

Competition Fees: These are paid by the club in advance before the competitions’ closing date. They are then re-charged to the gymnasts by direct debit. Unfortunately, no refund of competition fees or coach's expenses (where required) can be given, this includes being ill, no show, deciding not to compete, the coaches deciding that the gymnast shouldn't compete. Coaches' Expenses are agreed by the Head Coach in line with our staff expenses policy, for all competitions attended outside of the club, and are divided by the number of gymnasts entered for the competition. Fundraising is an important part of our club to help towards the costs of attending competitions.

Non payment of fees: Parents are expected to contact the club if they are having difficulty paying their fees. If there is a problem with non-payment of fees, for whatever reason, the situation should be discussed within 1-2 weeks, with the member of the trustee board and parent concerned and try to reach a reasonable solution. The quicker the matter is addressed, the smaller the debt will be.

If the problem persists, more formal written contact will follow. A communication from Club Management/ Trustees to the parent detailing the amount owed and setting a time limit for payment will be sent. If this does not solve the problem the club will consider the next course of action. This may result in a legal letter and may be forced to remove that gymnast’s membership of from the club.

If fees are not paid at the agreed time a £10 late fee payment will be added to the fees owed. If fees are not paid by the end of that month, membership will be withdrawn and the gymnast will not be allowed to train or attend events.

Any bank charges regarding returned cheques etc. will be recovered from the parent.

We hope in time, to have a fund available to help all gymnast take part in sport, where they may be facing financial difficulties.

Recovery of debt

If fees are not paid after discussion with Club Management/Charity Trustee nominated representative, the alternative for recovery could include the debt being passed to a debt collection agency or small claims court. The cost of these processes will be added to the outstanding debt. The Club Management / Trustees will decide the best way forward with each individual debt.